Microsoft 365

Microsoft SharePoint

SharePoint is the part of Microsoft 365 where organizations store, organize and share their work. It runs document libraries, team sites, lists and intranets, and it holds the files behind Microsoft Teams.

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What is Microsoft SharePoint?

SharePoint gives teams and departments a shared place for documents, lists and pages, with permissions that control who can see and edit each one.

Content can be organized with libraries, metadata, version history and retention settings. That structure decides how easily people find the current version of a file and who has access to it.

SharePoint Online is included in most Microsoft 365 business and enterprise plans, so many organizations already have it. How useful it is depends on how sites, libraries and permissions are set up.

What you can do with SharePoint

These are the SharePoint features organizations use most in everyday work.

Find the right file faster

Bring structure to SharePoint document management with clear libraries, useful labels, and version history. Help your team find what they need and work from the right document, without digging through folders or asking around.

Work together without the extra copies

Give teams a shared place to work on documents and access project information. Reduce email attachments and duplicate files so people can contribute without losing track of changes.

Keep everyone informed

Create a SharePoint intranet that brings company news, policies, and employee resources together. Make it easier for people to find answers, stay informed, and settle into their roles.

Spend less time chasing approvals

Connect SharePoint with Power Automate to route documents, send reminders, and track approvals. Keep routine work moving with fewer manual handoffs.

Make access easier to manage

Strengthen SharePoint governance with clear site ownership, permissions, and sharing rules. Help the right people access what they need while reducing unnecessary exposure of company information.

What SharePoint can do

SharePoint communication sites and hub sites bring policies, company updates and employee resources into one place, with navigation, news and search across the organization.

Team sites give each project a home for working files, reference materials and shared updates. Document libraries add version history, co-authoring and metadata so files are easier to sort and find.

Content from file servers, older SharePoint versions and other cloud storage can be moved into SharePoint Online. Microsoft provides migration tools, and permissions and folder structures can be mapped as content moves.

SharePoint lists and libraries work with Power Automate to route documents for review, collect requests and track status, so approvals don't depend on back-and-forth email.

How SharePoint works with Microsoft 365

Keep conversations and files connected with Microsoft Teams

Files shared in Teams channels are stored in SharePoint. Each team has a SharePoint site behind it, so the libraries and permissions on that site decide how files behave in Teams.

Keep routine work moving with Power Automate

Changes in a SharePoint list or library can trigger the next step in a process, such as an approval, a notification or a follow-up task, so information doesn't have to be moved by hand.

A Microsoft partner focused on your business

As a Microsoft Solutions Partner, Punchcard helps you connect SharePoint with the Microsoft 365 tools your team already uses.

We start by understanding your work, your people, and the problems you need to solve. From there, we help you decide what to improve, what to build, and how to support your team through the change.

Learn More

Looking for SharePoint consulting?

If you want help planning, organizing or improving your SharePoint setup, see our SharePoint consulting services.

Ask about SharePoint

FAQs

What is SharePoint used for?

Organizations use SharePoint to store and share documents, run intranets and team sites, manage lists, and keep the files behind Microsoft Teams. It connects with OneDrive, Power Automate, Power Apps and Copilot.

What is the difference between SharePoint and OneDrive?

OneDrive is for an individual's files. SharePoint is for content a team or organization shares. Both use the same Microsoft 365 permissions, and files can move between them.

Is SharePoint included in Microsoft 365?

SharePoint Online is included in most Microsoft 365 business and enterprise plans. Some features, such as advanced compliance and retention tools, depend on your plan, so check your licences against what you want to use.

What is the difference between SharePoint Online and SharePoint Server?

SharePoint Online is the cloud version that comes with Microsoft 365. Microsoft hosts and updates it. SharePoint Server is installed and maintained on an organization's own infrastructure.

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